MEDICAL RECORDS TECHNICIAN (Release Of Information)

Description:

This position is located in the Health Information Management (HIM) Section of the Health Administration Service (HAS) at the VA Southern Nevada Healthcare System (VASNHS) Release of Information (ROI) technicians disclose health information in accordance with all laws and regulations governing authorization and disclosure of health information. ROI technicians interprets and analyzes laws and regulations related to the disclosure of health information.

Requirements:

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements :

• United States Citizenship : Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• Experience and Education
  • (1) Experience . One year of creditable experience that indicates knowledge of medical terminology and general understanding of health records. Six months of the required one year of creditable experience must have provided the knowledge, skills, and abilities (KSAs) needed to perform MRT (ROI) work. OR,
  • (2) Education. An associate's degree from an accredited college or university recognized by the U.S. Department of Education with a major field of study in health information technology/health information management, or a related degree with a minimum of 12 semester hours in health information technology/health information management (e.g., courses in medical terminology, anatomy and physiology, legal aspects of health care, and introduction to health records). (Transcript Required) OR,
  • (3) Experience/Education Combination. Equivalent combinations of creditable experience and education are qualifying towards meeting basic experience requirements. (Transcript Required). The following experience and educational/training substitutions are appropriate for combining education and creditable experience:
    • Six months of creditable experience that indicates knowledge of medical terminology, privacy and release of information, the health record, and one year above high school with a minimum of six semester hours of health information technology/health information management courses.
    • Six months of creditable experience that indicates knowledge of medical terminology, privacy and release of information, the health record, and successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision. The training program may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy and physiology, and health record techniques and procedures.

GRADE DETERMINATION: GS-04:
1. Experience or Education . None beyond basic requirements. Creditable experience to include but not limited to the following:

• Receive and validate authorization forms and requests for information, and prioritize requests per policies and regulations.
• Utilizes various computer applications to track and release all authorized ROI requests.
• Process and release health information to authorized first- and third-party requestors.
• Initiate and maintain the accounting of disclosure for all records disclosed from a Privacy Act system of records.
• Ensure compliance with policies, procedures, laws, and regulations governing privacy and release of information.

GRADE DETERMINATION: GS 05
1. Experience . One year of creditable experience equivalent to the next lower grade level( GS-04).

• Receive and validate authorization forms and requests for information and prioritize requests according to policies and regulations.
• Utilize various computer applications to track and release all authorized release of information requests.
• Process and release health information to authorized first- and third-party requestors.
• Initiate and maintain accounting of disclosure for all records disclosed from a Privacy Act system of records.
• Communicate with internal and external stakeholders to provide technical expertise regarding the release of information process.
• Ensure compliance with policies, procedures, laws, and regulations governing privacy and release of information.

OR

2. Education . Successful completion of a bachelor's degree from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information technology/health information management (e.g., courses in medical terminology, anatomy and physiology, legal aspects of health care, and introduction to health records)

AND

3.. Demonstrated Knowledge, Skills, and Abilities (KSA). In addition to the experience above, he/she must demonstrate all of the following KSAs:

• Ability to utilize health information technology and various office software products utilized in MRT (ROI) positions (e.g., the electronic health record, release of information systems, etc.).
• Knowledge of health record documentation guidelines and processes for disclosing protected health information.
• Ability to manage priorities and coordinate work in order to complete duties within required timeframes, and the ability to follow-up on pending issues.
• Knowledge of policies, procedures, laws, and regulations governing privacy and release of information.
• Ability to communicate with individuals from various backgrounds to obtain the desired effect or gaining information by establishing rapport.

GRADE DETERMINATION: GS 06
1. Experience . One year of creditable experience equivalent to the next lower grade level (GS 05). Creditable experience to include but not limited to the following:

• Receives and validates authorization forms and requests for information and prioritize requests according to policies and regulations.
• Utilizes various computer applications to track and release all authorized release of information requests.
• Processes and releases health information to authorized first- and third-party requestors.
• Initiates and maintains accounting of disclosure for all records disclosed from a Privacy Act system of records.
• Communicates with internal and external stakeholders to provide technical expertise regarding the release of information process.
• Ensures compliance with policies, procedures, laws, and regulations governing privacy and release of information.

2. Demonstrated Knowledge, Skills, and Abilities (KSA). In addition to the experience above, he/she must demonstrate all of the following KSAs:

• Ability to utilize health information technology and various office software products utilized in MRT (ROI) positions (e.g., the electronic health record, release of information systems, etc.).
• Knowledge of health record documentation guidelines and processes for disclosing protected health information.
• Ability to manage priorities and coordinate work in order to complete duties within required timeframes, and the ability to follow-up on pending issues.
• Knowledge of policies, procedures, laws, and regulations governing privacy and release of information.
• Ability to communicate with individuals from various backgrounds to obtain the desired effect or gaining information by establishing rapport.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grandfathering Provision Continues in Additional Information...